All certified producers are required to keep records that can trace a certified product from start to finish and that fully disclose all activities and transactions. A good record-keeping system can also help producers make decisions and improve efficiency and profitability. All records are to be maintained for five years and must be available at the time of your inspection.
These record-keeping templates are a resource for your certified operation. Using the VOF forms is not required if another adequate record-keeping system is in place.
General Records
- New Field & 3 Year Verification Form (pdf) »
- New Greenhouse & 3 Year Verification Form (pdf) »
- Private Label Agreement (pdf) »
- Independent Storage Facility Affidavit (pdf) »
- Surrender Form (pdf) »
Vegetable/Fruit & Field Records
- Field Record Sheet (xls) »
- Spray Record (pdf)»
- Input Material Application Form (pdf)»
- Clean Transport Affidavit.pdf »
- VOF Recommended Combine Cleaning Protocol and Verification Form.pdf »
Dairy/Livestock Records
- Animal Healthcare Record Form (pdf) »
- Ruminant Animal ID List (pdf) »
- Livestock Transaction Certificate (pdf) »
- Grazing Season Ration Change Records/DMI Calculation Worksheet (pdf) »
- Mobile Slaughter Unit Affidavit (pdf) »
Processor Records
- Product Formulation Workbook (xlsx)»
- Natural Flavor Documentation (pdf)»
- Non-organic Ingredient Declaration (pdf)»
- Synthetic Vitamins & Minerals (pdf)»
- Private Label Agreement (pdf)»
Maple Records